Position Overview:
PINE Advisor Solutions ("PINE") is a dynamic organization that provides institutional-quality, outsourced solutions for funds and investment managers. The PINE team is driven by the belief that we are contributing to something remarkable, and we are currently seeking a highly skilled and dedicated Executive Assistant to support PINE’s Partners in a variety of tasks.
The ideal candidate is an experienced Executive Assistant who thrives in a fast-paced environment, exhibits exceptional organizational skills, and is passionate about enabling executive-level leaders to focus on driving business success. This position is primarily onsite at our Denver office.
Responsibilities:
- Provide comprehensive administrative support to PINE’s partners, including calendar management, scheduling meetings, and preparing correspondence.
- Coordinate travel arrangements, ensuring seamless itineraries and accommodations (booking flights, hotels, transportation, etc.).
- Organize and manage corporate events, including booking venues, coordinating vendors, and handling logistics.
- Act as the primary liaison for internal and external stakeholders, maintaining professionalism and confidentiality at all times.
- Oversee property management responsibilities including onsite visits and coordination with vendors or tenants as needed: this includes listing the property, managing the listings, coordinating meetings with prospective tenants, etc.
- Handle errands and tasks as required, such as pickups, deliveries, or other logistical support for partners.
- Assist with personal tasks, including managing schedules, appointments, and household needs.
- Provide support on special projects or diverse responsibilities that align with PINE’s goals and the partners’ needs.
- Proactively anticipate the partners’ needs to ensure they can focus on strategic business initiatives.
Qualifications:
- 5+ years of experience as an Executive Assistant in a similar role supporting senior executives.
- Experience with property management and the ability to handle onsite visits and vendor/tenant coordination is a plus.
- Proven expertise in booking travel accommodations and organizing corporate events.
- Highly reliable and resourceful, with a strong ability to prioritize and multitask.
- Excellent verbal and written communication skills, with a professional demeanor.
- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Must have a reliable vehicle for local travel and errands.
- Flexible, adaptable, and willing to take on a diverse range of responsibilities with enthusiasm.
Location and Work Schedule:
This role is based in our Denver office and requires the ability to work onsite five days a week. Occasional remote work may be permitted when schedules allow.
Salary Range:
$70,000–$110,000
What You Can Expect From PINE:
Work-life Balance
We trust you to be the expert on creating an environment that allows you to bring your best self to work.
Be a Leader
At PINE, we prioritize ensuring that each team member has the chance to emerge as a leader and make substantial contributions to our company.
Experience an Environment of Learning
We place an emphasis on learning from each other and celebrating our unique expertise. There are abundant opportunities to learn and hone new skills.
Benefits and Perks:
- Health Insurance – we cover 100% of the cost for Employees!
- A comprehensive selection of EPO, PPO, and HMO medical, dental, and vision health plans
- Life and disability insurance
- 401(k) Savings Plan
- Unlimited Vacation Policy
- Flexible Work from Home Policy
- Quarterly Offsite Team Events
- Office Snacks & Frequent Catered Team Lunches
PINE Advisor Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
